Privacy Policy

Last Updated: May 8, 2026

Siloam Oncology Summit ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you register for and attend our event.

1. Information We Collect

1.1 Personal Information

When you register for the Siloam Oncology Summit, we collect the following information:

Identity Information: Full name, ID number (KTP/Passport), date of birth
Contact Information: Email address, phone number, mailing address
Professional Information: Medical specialty, subspecialty, institution/hospital affiliation, professional registration number
Account Information: Username, password (encrypted), account type (Specialist, GP, Resident, Student)
Payment Information: Payment method, transaction details (processed securely through Xendit)

1.2 Automatically Collected Information

Technical Data: IP address, browser type, device information, operating system
Usage Data: Pages visited, time spent on site, registration progress, session attendance
Cookies: We use cookies to enhance your experience (see Cookie Policy below)

1.3 Information from Third Parties

Payment Processor: Transaction status and payment confirmation from Xendit
Sponsors: If you interact with sponsors, they may share information with us

2. How We Use Your Information

2.1 Primary Purposes

Event Registration: Process your registration and payment
Event Management: Manage attendance, check-in, and session access
Communication: Send event updates, reminders, and important announcements
Certificates: Generate and issue certificates of attendance and CME credits
Customer Support: Respond to your inquiries and provide assistance

2.2 Secondary Purposes

Event Improvement: Analyze attendance patterns and feedback to improve future events
Marketing: Send information about future events (with your consent)
Research: Conduct anonymized research on event participation trends
Legal Compliance: Comply with legal obligations and protect our rights

3. Legal Basis for Processing (GDPR Compliance)

We process your personal data based on:

Contract Performance: Processing necessary to fulfill our contract with you (event registration)
Legitimate Interest: Event management, security, and improvement
Consent: Marketing communications and optional data collection
Legal Obligation: Tax records, financial reporting, and regulatory compliance

4. Data Sharing and Disclosure

4.1 Service Providers

We share your information with trusted third-party service providers:

Payment Processor: Xendit (for secure payment processing)
Email Service: For sending event communications
Cloud Hosting: For secure data storage
Analytics: For website and event analytics (anonymized data)

4.2 Event Stakeholders

Speakers and Faculty: Limited information for session management
Sponsors: Only if you explicitly consent or interact with them
Professional Bodies: For CME credit verification (with your consent)

4.3 Legal Requirements

We may disclose your information if required by law, court order, or government authority.

4.4 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred to the new entity.

5. Data Security

5.1 Security Measures

Encryption: All data transmission is encrypted using SSL/TLS
Password Protection: Passwords are hashed and encrypted
Access Control: Limited access to personal data on a need-to-know basis
Regular Audits: Security assessments and vulnerability testing
Secure Hosting: Data stored on secure servers with backup systems

5.2 Payment Security

We do not store credit card information on our servers
All payment processing is handled by PCI-DSS compliant Xendit
Payment data is encrypted and tokenized

6. Data Retention

Active Data: Retained during event registration period and event duration
Post-Event: Retained for 3 years for certificate issuance and CME verification
Financial Records: Retained for 7 years as required by Indonesian tax law
Marketing Data: Retained until you withdraw consent
Deletion: Data securely deleted after retention period expires

7. Your Rights

7.1 Access and Portability

Right to access your personal data
Right to receive your data in a portable format

7.2 Correction and Deletion

Right to correct inaccurate information
Right to request deletion of your data (subject to legal obligations)

7.3 Restriction and Objection

Right to restrict processing of your data
Right to object to processing for marketing purposes

7.4 Withdrawal of Consent

Right to withdraw consent for marketing communications at any time
Unsubscribe links provided in all marketing emails

7.5 How to Exercise Your Rights

To exercise any of these rights, please contact us at: siloamoncologysummit@gmail.com

We will respond to your request within 30 days.

8. Cookies and Tracking Technologies

8.1 Types of Cookies We Use

Essential Cookies: Required for website functionality (login, session management)
Performance Cookies: Analyze website usage and performance
Functional Cookies: Remember your preferences and settings

8.2 Managing Cookies

You can control cookies through your browser settings. Note that disabling essential cookies may affect website functionality.

9. International Data Transfers

Your data is primarily stored in Indonesia. If data is transferred internationally (e.g., for cloud services), we ensure appropriate safeguards are in place, including:

Standard Contractual Clauses (SCCs)
Adequacy decisions by relevant authorities
Encryption during transfer

10. Children's Privacy

Our event is intended for medical professionals and students aged 18 and above. We do not knowingly collect information from children under 18.

11. Third-Party Links

Our website may contain links to third-party websites (sponsors, partners). We are not responsible for their privacy practices. Please review their privacy policies separately.

12. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Changes will be posted on this page with an updated "Last Updated" date. Significant changes will be communicated via email.

13. Contact Information

For questions about this Privacy Policy or to exercise your rights, please contact:

Email: siloamoncologysummit@gmail.com
Event Website: https://sos2026.meirs.id/

14. Supervisory Authority

If you believe your data protection rights have been violated, you have the right to lodge a complaint with the Indonesian Data Protection Authority or relevant supervisory authority in your jurisdiction.

15. Consent

By registering for the Siloam Oncology Summit, you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, and disclosure of your personal information as described herein.

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